HR and Payroll in ERP#
HR and payroll modules manage an organisation's most valuable asset—its people. These modules handle sensitive data, complex compliance requirements, and high-volume transactions.
Employee Lifecycle Management#
Hire to Retire#
Recruitment: - Job requisition - Applicant tracking - Offer management - Onboarding
Core HR: - Personal information - Employment details - Compensation - Benefits
Development: - Training management - Performance reviews - Career development - Succession planning
Separation: - Resignation/termination - Exit processing - Final pay - Record retention
Position Management#
Position control: - Position hierarchy - Headcount tracking - Budget vs actual - Position approval
Job architecture: - Job families - Job grades - Salary bands
Payroll Processing#
Pay Cycle#
Inputs: - Time and attendance - Leave taken - Adjustments - One-time payments
Processing: - Gross pay calculation - Tax calculation - Deduction calculation - Net pay calculation
Outputs: - Payslips - Payment files - Accounting entries - Reports
Tax and Compliance#
NZ Requirements: - PAYE calculation - KiwiSaver - Student loans - Child support - ACC levies
AU Requirements: - PAYG withholding - Superannuation - Child support - State taxes
Leave Management#
Leave types: - Annual leave - Sick leave - Long service leave - Other leave types
Leave calculation: - Leave accrual - Leave balance - Leave liability
Time and Attendance#
Time Capture#
Methods: - Clock terminals - Web entry - Mobile entry - Biometric devices
Validation: - Schedule comparison - Overtime rules - Break rules - Rounding rules
Attendance Management#
Absence tracking: - Planned absence - Unplanned absence - Absence patterns - Return to work
Integration#
Financial Integration#
Payroll journal: - Automatic posting - Cost allocation - Multi-entity
Budget integration: - Salary budgeting - Position budgeting
Operational Integration#
Project accounting: Time to projects.
Service delivery: Time to clients.
Manufacturing: Time to production.
NZ/AU Specific Requirements#
New Zealand#
Holidays Act: Complex leave calculations.
KiwiSaver: Contribution management.
IRD filing: Payroll filing requirements.
Employment relations: Employment law compliance.
Australia#
Fair Work: Award/agreement compliance.
Superannuation: Super guarantee, choice of fund.
Single Touch Payroll: Real-time reporting.
Leave loading: Holiday leave loading.
Vendor Landscape#
ERP HR/Payroll#
SAP: Comprehensive, complex.
Oracle: Strong global payroll.
Workday: Modern, cloud-native.
Microsoft: Dynamics HR.
Specialist Options#
ADP: Payroll specialist.
PayGlobal (NZ): NZ-focused.
Chris21/affinity: AU-focused.
Xero/MYOB: Small business.
Implementation Considerations#
Data Migration#
Employee data: Personal, employment, historical.
Historical pay: Leave balances, YTD figures.
Compliance data: Tax codes, super funds.
Compliance#
Statutory requirements: Current legislation.
Awards/agreements: Complex rules.
Reporting: Regular filings.
Change Management#
Self-service: Employee and manager self-service.
Manager training: Manager responsibilities.
HR team training: HR administration.
Conclusion: HR/Payroll Is Critical and Complex#
HR and payroll modules handle sensitive data and complex compliance. Accuracy is essential—payroll errors directly affect employees. Understanding requirements and compliance is critical.